Calendar, Rules & Guidelines

March 6 – April 10, 2021




January 4                   Registration Postmark Deadline

*online registration recommended due to USPS delays


February 1                  Online Registration Deadline



February 26 & 27       Art Work Drop-Off

10am – 4pm


March 6                      Exhibition Opens to the Public



April 11 & 12               Art Work Pick-Up

10am – 4pm



Please read over all registration materials carefully.



Entry                              Artist must be a current Guild Hall Member through April 12, 2021, and 18 years or older. * Membership inquiries: 631-324-0806 or lmumgaard@guildhall.org.


Number of Works         Each artist may enter one work, completed within the last five years and not previously shown at Guild Hall.


Registration Fee           There is a $50 Entry Fee which is due when you register. This is in addition to your membership dues.


Artwork Image             A website will be created to accompany the exhibition so that patrons can view and shop from home.

                                       Please Provide a High Resolution image of your work for use on our website (300dpi and around 1000 x 1000px)
Please photograph the work in front of a white background.

Email the image to: cdalene@guildhall.org

                                       There is a possibility that this year’s guest juror will work virtually and use the website as the only reference to view   your piece.

                                       The sooner we receive your registration and image the sooner you will be placed on the website. If all materials are not received by February 1st, we cannot guarantee your work will be on the website by the opening day.


Registration                  Online: give.guildhall.org/artist-members Online deadline: February 1.

Mail: ***Due to the current USPS situation, we strongly suggest that you register online or pick up a packet at the museum and return it by dropping it off with the receptionist. Our mail has taken up to a month or more to reach us and in some cases has been lost all together.

Download the registration packet here:


or pick up a packet in the vestibule at Guild Hall, 158 Main Street, East Hampton

Postmark deadline: January 4.

*Registrations will not be accepted at drop-off.


*Once registered, any changes to registration information will incur a $10 fee until February 1. After February 1, no changes will be accepted.

There are no exceptions to these deadlines.

Important: Fill in the enclosed registration card completely and legibly, and mail this card along with your $50 registration fee to:


Attn: Casey Dalene / Members Show

Guild Hall of East Hampton

158 Main Street

East Hampton, NY 11937

Make check payable to: Guild Hall


Media                            Oil, acrylic, watercolor, mixed-media (please list all materials used), graphics, drawing, photography, sculpture, and video. No crafts or pottery due to space limitations. Photographic print editions are allowed but giclée prints of original artwork are not.


Size                               No larger than exactly 25" x 25" including frame.

                                      MEASURE YOUR WORK INCLUDING THE FRAME                                         

                                      Size limitations are strictly enforced. Your work will be measured at check-in.

                                      Under no circumstances will oversize work be accepted, even by 1/4".


Wall-mounted sculpture: No larger than 25"H x 25"W x 5"D
Sculpture in the Round: No larger than 30"H x 20" DIAMETER

*Sculpture must not exceed 20” in any direction other than height.
Video Monitor: No larger than 25"H x 25"W


Works must have hanging wire and be ready to install.

No wet paintings or work requiring special installation or handling will be accepted.


Guild Hall reserves the right to refuse any work that does not conform to these specifications. By signing the registration card, you are agreeing to these terms.


Sculpture Pedestal       Sculpture MUST be accompanied by a STURDY WHITE base/pedestal, provided by the artist. Please clearly label the  bottom of the pedestal with the artist’s name and contact information.

Pedestal must accommodate sculpture safely with adequate clearance surrounding artwork, between 4-6 inches.

*If sculpture is not secure on pedestal, it may be replaced by an in-house pedestal or added to a group pedestal at the discretion of the museum staff.


Video                            Artist must bring a video monitor that has an integrated playback system. Must bring monitor hardware for hanging. Monitor must be no larger than 25” x 25”. Max video time of 15 minutes. Video must be looped.

If there is sound, headphones must be provided.


Price and                      Artist receives 50% of sale price and Guild Hall retains 50% commission.

Commission                 You must indicate selling price of work or NFS (Not For Sale) on the registration card. Please note 50% commission will be taken from the price indicated on your registration card. Price on request (POR) is not permitted.

                                      You will not be able to change the price after you submit.


Labels                            Affix enclosed white identification labels to your work before you deliver to Guild Hall. Carefully attach one (to be removed) lightly to the front and one firmly to the back.

                                      *if you register online, artwork identification labels will be emailed to you.


Transport                        All registered work must be brought to Guild Hall during the appropriate Drop Off period. You may NOT substitute   another piece for the registered work. You must arrange to deliver your work and pick your work up from Guild Hall.   Guild Hall cannot accept works delivered from UPS, Fedex, or the Post Office.

Drop-Off                         Artwork must be dropped off on February 26 & 27, between 10am – 4pm.

                                        Artwork will not be accepted before or after these dates.

                                       *Artwork must be unpacked prior to drop off; no packing material will be accepted or held by Guild Hall.


Pick-Up                           Artwork must be picked up on April 11 & 12 between 10am – 4pm.

 Guild Hall is unable to store or hold any work for any time, and will not be responsible for any loss or damage after   April 12.

 $20 will be charged for EACH day work is not picked up.


Awards                           Prizes are selected by a guest judge and announced at the opening reception. The Top Honors Winner will receive   a solo exhibition in the Spiga Gallery at Guild Hall which will be given within a timely fashion according to the   museum schedule. We will notify award winners immediately after the judging. Be sure to provide a current phone   number and/or cell phone number on the registration card. Past ‘Top Honors’ winners will not be eligible to win   again until 5 years later.


Insurance                      Guild Hall cannot insure work, or be responsible for loss or damage. Your signature upon delivery and again at pick-up releases Guild Hall from responsibility from losses. You may want to retain your own insurance.