Fan Fair REGISTRATION

PHOTOGRAPH BY DANE DEPUIS

Register to participate in the 2022 Fan Fair and showcase your artwork for the East End community. Registration is free. Works on paper or canvas must be no larger than 11"x14". All submissions must be unframed. For sculpture, a photograph of the work is required - not the work itself - no larger than 11"x14", unframed/unmatted. Works must be priced according to guidelines laid out, keeping in mind that there is a 50/50 split between the artist and Guild Hall.


YOU MUST BE A MEMBER OF GUILD HALL TO REGISTER AND PARTICIPATE IN FAN FAIR.
CLICK HERE TO BECOME A MEMBER.


PLEASE READ BEFORE CLICKING TO REGISTER AT THE BOTTOM OF THE PAGE.

Deadline for registration is Friday, September 30.
Registrations in each medium is limited and is first come first served, and members may only register two works in total.

 

Note: Paper is available to purchase at Golden Eagle Art Supplies, 144 North Main Street, East Hampton. Just say “I’m participating in Guild Hall’s Fan Fair” and get 15% off! You may use your own paper, but it must be no larger than 11”x14”, and heavy paper weight is recommended.

 

GUIDELINES

 

Works on Canvas:

  • Submit no more than 5 works
  • Canvas size must be no more than 11"x14", unframed
  • Wire of D-ring must be attached to the back of the canvas for hanging - works without this will not be accepted
  • Works should be reasonably priced in order to sell (suggested range from $100 to $500, when possible)


Works on Paper:

  • Submit no more than 5 works
  • Must be works on paper, with or without matting
  • Size must be no more than 11"x14", unframed
  • Works should be reasonably priced in order to sell (suggested range from $100 to $500, when possible)

 

Photographs:

  • Submit no more than 5 prints
  • Size must be no larger than 11”x14”, unframed/unmatted
  • Works should be reasonably priced in order to sell (suggested range from $100 to $500, when possible)

 

Sculptures:

  • Submit photos of no more than 5 works
  • Must be a photograph of the work – not the work itself, no larger than 11″x14″, unframed/unmatted
  • Provide exact dimensions, materials, and approximate weight
  • Works should be reasonably priced in order to sell (suggested range from $100 to $500, when possible)

 

Digital:

  • Up to 5 submissions allowed, subject to approval
  • Preferred file types:
  • MP4
  • MOV
  • MP3
  • PNG
  • JPEG
  • AVI
  • TIFF
  • WAV
  • Preferred video formats:
  • ProRes 422 Proxy
  • ProRes 422 LT
  • 264
  • Digital works will be shown on a loop, location TBD
  • Works should be reasonably priced in order to sell (suggested range from $100 to $500, when possible)

 

Performances & Presentations:

  • Participants will select their top three days/times when applying for a 15-minute or half-hour main stage slot on Saturday and Sunday, 10/22 and 10/23 from 10AM-5PM
  • Must describe your performance/presentation and indicate tech/setup requirements
  • Guild Hall will provide mics, monitors, and PA’s; Instruments must be provided artist)
  • Direct Inject (D.I.) will be available
  • When possible, provide a link or file with a recorded example of your work. Size limitations are strictly enforced.

 

IMPORTANT NOTES

 

  • YOU MUST BE A GUILD HALL MEMBER TO PARTICIPATE - JOIN HERE IF YOU'RE NOT A MEMBER
  • Under NO circumstances will oversize work be accepted 
  • When registering, if you do not know the title(s) of your work, you may enter TBD or "Untitled"
  • Heavier paper is recommended as works will be hung clothesline-style
  • No wet paintings or work requiring special installation or handling will be accepted
  • GUILD HALL WILL NOT BE RESPONSIBLE FOR LOSS OR DAMAGE OF YOUR WORK


Guild Hall reserves the right to refuse any work that does not conform to these specifications. By signing the registration card, you are agreeing to these terms.

PRICING AND REGULATIONS

Price and Commission:

 

  • Guild Hall retains 50% commission on all sales.
  • You must indicate selling price of work on the registration card. Please note 50% commission will be taken from the price indicated on your registration card. Price on request (POR) is not permitted. You will not be able to change the price after you submit.
  • Labels: Each work submitted must be clearly identified for Guild Hall staff to be able to label them when installing for the purpose of selling the work. The name of artist and name of the piece should be legible on the back of submitted works, either written or with a label.
  • Insurance: Guild Hall will not insure work or be responsible for loss or damage. Your signature upon delivery and again at pick-up releases Guild Hall from responsibility from losses. You may retain your own insurance, but it is not required.

 

DROP-OFF & PICK UP

 

All registered work must be brought to LTV during the appropriate Drop-Off period. You may NOT substitute another piece for the registered work. You must arrange to deliver your work to and pick your work up from LTV. Guild Hall cannot accept works delivered from UPS, Fedex, or the Post Office.

Drop-Off: Unless other arrangements must be made, works are to be dropped off at LTV (75 Industrial Road, Wainscott) on Wednesday, October 19 and Thursday, October 20 from 10AM to 4PM.  Artwork must be unpacked prior to drop off; no packing material will be accepted or held by Guild Hall.

 

Pick Up: Unsold works must be picked-up from LTV on Sunday, October 23 from 5PM to 6PM or Monday, October 24 from 10AM to 4PM.

PAYMENT

Payments to artist for 50% of sold works will be made either in-person at the closing of Fan Fair on Sunday, October 23 or within 90 business days by mail. Artists must submit a completed W9 form to be compensated. W9's should be emailed to syoung@guildhall.org once registration is complete.

IMPORTANT 2022 DATES:

SEPTEMBER 30                              Registration Deadline

OCTOBER 19 & 20                         Artwork Drop-Off
10AM–4PM                                   LTV,
75 Industrial Road, Wainscott


OCTOBER 21                                  Private Members-Only First Look
5PM–6:30PM

 

OCTOBER 22-23                             Fair Open to the Public at LTV

10AM-5PM

OCTOBER 23, 5PM-6PM                 Artwork Pick-Up
OCTOBER 24, 10AM-4PM               LTV,
75 Industrial Road, Wainscott

Guild Hall is unable to store or hold any work for any time outside of the outlined schedule, and will not be responsible for any loss or damage.

 

Please email syoung@guildhall.org if you have artwork submission questions.